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Job Summary
NYES is seeking a disciplined, detail-oriented Senior Associate to join our NYC team on-site daily. This role is designed for a professional with a strong foundation in accounting who is also capable of managing corporate operations. You will be responsible for the integrity of the General Ledger and Accounts Payable (70%) while serving as the internal administrator for our Payroll and HR functions via our Paychex PEO (30%).
Essential Job Duties
1. Accounting & General Ledger (70%)
Full-Cycle AP: Own the end-to-end Accounts Payable process, including vendor onboarding, invoice intake, coding, approvals, and weekly payment runs (ACH, wire, check), as well as 1099 maintenance.
3-Way Matching: Perform PO, receipt, and invoice matching to ensure accuracy and proper authorization before payment.
Vendor Management: Serve as the primary point of contact for vendors; resolve billing discrepancies, manage statements, and maintain strong relationships.
GL Support: Assist the Accounting Manager with the month-end close process, including bank reconciliations and preparing journal entries.
Expense Management: Oversee corporate credit card reconciliations and employee expense reimbursement (e.g., Expensify/Ramp).
Cross-Functional Collaboration: Work closely with operations, procurement, and leadership to ensure financial data aligns with business activities.
Audit Prep: Maintain digital filing systems to ensure we are always “audit-ready,” while assisting the Accounting Manager in reconciling prior-year records to ensure full audit readiness for the upcoming year.
2. Payroll & HR Admin (30%)
Paychex PEO Management: Act as the primary administrator for Paychex. Review and process semi-monthly payroll for all staff.
Benefits & Compliance: Manage the annual open enrollment process and ensure all new hire/termination paperwork is filed correctly in the PEO portal.
Internal Point of Contact: Be the “face of finance” in the office—answer employee questions regarding pay stubs, benefits, or expense policies.
Qualifications
Experience: 2–4 years of professional experience in accounting, audit, or corporate finance operations.
Education: Bachelor’s degree in Accounting, Finance, or a related field.
Technical Skills: High proficiency in QuickBooks Online (or similar ERP systems) and advanced Excel (e.g., pivot tables, VLOOKUPs, and complex formulas).
PEO Familiarity: Prior experience navigating PEO platforms such as Paychex, Rippling, or Gusto is strongly preferred.
Professionalism & Discretion: Ability to operate effectively in a high-density, fast-paced office environment. Candidates must demonstrate high emotional intelligence and the ability to maintain strict confidentiality regarding sensitive HR and payroll data.
Compensation & Benefits
Target Base Salary: $90,000 – $105,000 (Commensurate with experience).
Medical Benefits: Comprehensive medical insurance provided via our Paychex PEO.
Retirement: 401(k) plan eligibility following one year of continuous service.
Location: New York, NY (in-person)
Reports to: Accounting Manager
We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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