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Job Summary
We are seeking a detail-oriented, organized, and proactive Accounts Payable (AP) Specialist/Bookkeeper to join our finance team. In this role, you will be the backbone of our daily financial operations, ensuring that our vendor relationships remain strong and our internal books are accurate. You will be responsible for the full-cycle AP process, reconciliations, and supporting month-end closing activities.
The ideal candidate thrives in a fast-paced environment and is comfortable splitting time between our central Times Square office and our operations hub at the Brooklyn Army Terminal.
Essential Job Duties
Accounts Payable: Manage the full cycle of AP, including receiving, coding, and entering invoices into our accounting system.
Vendor Management: Act as the primary point of contact for vendor inquiries, reconciling statements, and resolving discrepancies in a timely manner.
Payments: Process weekly check runs, ACH payments, and wire transfers while ensuring all appropriate approvals are obtained.
Bookkeeping & Reconciliation: Perform daily bank reconciliations and assist in maintaining the general ledger.
Month-End Support: Assist the Finance Manager with month-end closing procedures, including accruals and expense reporting.
Compliance: Ensure all financial records are kept in compliance with company policy and local regulations.
General Support: Maintain organized physical and digital filing systems for all financial documentation.
Requirements
Experience: 1–2 years of experience in an AP or bookkeeping capacity.
Technical Skills: Proficiency in accounting software (e.g., QuickBooks, NetSuite, or Sage) and strong working knowledge of Microsoft Excel (Pivot tables and VLOOKUPs are a major plus).
Analytical Ability: Strong numerical proficiency and high attention to detail; you are the type of person who catches a $5 discrepancy instantly.
Communication: Excellent written and verbal communication skills for vendor and internal team interactions.
Logistics: Ability and willingness to commute between our Times Square and Brooklyn Army Terminal locations as needed.
Why Join us?
Salary Range: $65,000 – $70,000 per year
Employer Medical Coverage after probationary period
401K enrollment after one year with company
Location: New York, NY (Times Square)
Position Type: Full-Time, On-site
Experience Level: Entry (1–2 years)
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
To apply click here